Bay Team Board Member job descriptions

The Bay Team Board of Directors holds elections every two years. Here are the job descriptions. Also read the Bay Team bylaws for the official descriptions.

Member-at-Large

What does a Member at Large do?

Notes from past prez, Wendy Bruce:

I encourage others to consider this role. The President simply presides over member meetings and email discussions of the board. Abilities needed:

preside over club meetings & create agenda w/secretary
to remain neutral (or appear to) until all opinions are heard.
to politely cut off people who are being repetitive or argumentative.
to make sure even the shyest (do we have any of those?) people have an opportunity to provide input.
the ability to end a discussion that is going nowhere.
the ability to manage a meeting.
sum up discussions, and help nail down the choices for the decision the group is trying to make.
ability to read and understand the Bay Team bylaws and articles of incorporation to keep within the club's legal parameters.This job doesn't take much time, it doesn't require any in-depth knowledge of how trials run, or about agility in general.

Wendy is eager & willing to serve as mentor, advisor, etc. for new prez.

What does the Secretary do?

Assist prez w/meeting agendas & notify club of upcoming meetings
Take roll and minutes at all meetings.
Type them up and deliver them afterwards to club members within a week or 2 (by email, a few snailmail copies, and PDF for webmaster to post).
Participate in board email discussions/votes.

Q: What does the Vice-President do?

Participate in board email discussions/votes.
Preside over club meetings when the president can't attend (see "what does the president do", below, for details).
Attend as many meetings as possible to ensure that we have a legal quorum (3 board members, 2 of whom must be officers).
Serve as Membership Director, which entails:
- Read membership apps, submit to Board for votes and shepherd through voting process, distribute info to appropriate parties.
- Take info from approved membership apps and send welcoming email to the club.
- Provide new members with welcome package (by-laws and whatever).
- Work with database czar and treasurer on membership renewals etc.
Can make this job what you want/have time for: Think of ways to promote club membership; serve as membership's representative on the board; improve new-member process and membership tracking; make sure that the membership web page and application form are up-to-date and say/ask what we want them to; whatever.

Q: What does the Treasurer do?

Participate in board email discussions/votes.
Attend as many meetings as possible to ensure that we have a legal quorum.
Maintain the Club's moneys in checking and savings accounts as needed; reconcile monthly statements and such.

Summarize the Club's finances quarterly and produce year-end detailed reports.
Produce summary report on current finances for each meeting.
Deposit entry-fee checks.
Write checks for all Bay Team ongoing and trial expenses (judges, field, expense reimbursement, etc.).
Maintain the Bay Team charge account used for some things (e.g., web site payments).
Receive trial financial reports and incorporate into quarterly and year-end reports.
Be the primary contact for paperwork and payments such as insurance, trailer registration, articles of incorporation and so on.