Bay Team meeting minutes 2008 April 12
From BayTeam
Bay Team Membership Meeting Minutes for April 12, 2008 Pending Approval
Meeting held at Haute/Tracs USDAA Event Dixon May Fairgrounds
Meeting called to order at 5:45 pm by Barbara Snarr, who as Vice President, chaired the meeting in President Tania Chadwick's absence.
Board Attendees: Kathy Bennett (Secretary), Karey Krauter, Barbara Snarr, Mike Scannell, and Linda White.
Other Members in Attendance: Natalie Bayless, Mandy Book, Liza Buckner, Kathy Carlsen, Carlene Chandler, Kay Chandler, Jennifer Chuang, Nancy Damarodas, Jan DeShera, Ellen Finch, Dave Grubel, Gwen & Scott Herr, Raymond Jang, Sarah Johnson, Mike Kambeitz, Pat Kaufman, Susan Laursen, Erika Maurer, Rob Michalski, Katrina Parkinson, Joe Root, Cheri Scannell, Gwen Tatsuno, Mary Van Wormer, Lisa Williams, Sandy Zajkowski
Other Members in Attendance for part of meeting: Dave Connet, Nancy Gyes, Pam Richards, Donna Sprouse
The minutes of the January 12, 2008 meeting were approved.
Contents |
[edit] Treasurer's Report
Linda White, Treasurer, presented her report:
2007 Year -End Report:
Assets:
Bank accounts $17,864.68 Other current assets 8,321.70 Total Current Assets 26,186.38
Fixed assets 23,693.71 Total assets $49,880.09
Liabilities:
Current liabilities $8,397.00 (Includes credit card balance and worker certs payable)
Net operating expense ($8,004.48)
- Increased fixed assets by $9,600
- Income from December trial was deposited in January in the amount of $10,453
Linda explained effect on income from one period to the next due to cash basis reporting: income and related expense may not match up for particular reporting period due to timing of when revenue received, and expenses paid. Question raised regarding if there is a limit on retained earnings allowed for a non-profit organization. Linda noted that an extension has been filed for the annual tax-exempt organization return.
[edit] Membership Report
Motion made and adopted to approve memberships for Kathy Van der Maaten (runs Buddie the BC) and Narae Kim.
[edit] Clothing Report
Barbara Snarr reported that an order should be ready for the July USDAA trial.
[edit] Equipment Report
Jim Basic was not in attendance to report. Motion made and adopted to buy one broad jump.
[edit] Legislative Committee
Diane Blackman was not in attendance to report. All of the people subscribed to the “all” membership list are included the legislative email list, and will receive updates on committee activity. To unsubscribe, people can do it themselves, or ask info@bayteam.org and Karey will update.
[edit] Board of Directors Report
Board decisions that were made since January meeting were reviewed:
1. Motion adopted by Board that any Bay Team member that participates in a judging clinic in the venues that the Bay Team supports (USDAA and CPE) with the expressed interest in becoming a judge will be reimbursed for their clinic entry fee upon completion of their first judging assignment
2. Motion adopted by Board for the following trailer hauling and storage compensation guidelines, but there was discussion. However, no motion was made to reconsider: a. Hauling: i. If entered: Hauler gets one free entry + mileage ii. If not entered: Hauler gets two certificates (one for each leg of the trip) + mileage b. Storage: i. If entered: Storage gets one free entry ii. If not entered: Storage gets two certificates c. Both storage and hauling: i. If entered: Free entry + mileage + two certificates ii. If not entered: Two certificates + mileage + two certificates
3. Motion adopted by Board that any Bay Team member wanting to host an agility-related seminar under the Bay Team's name needs to present a profit and loss proposal to the Board for approval that includes a $200 profit.
4. Motion adopted by Board to approve USDAA IFCS Sponsorship for 2008 of $100.
5. Motion adopted by Board to approve membership applications for Yukari Nishimura, Jennifer Julander, Suzi Bluford, Kevin Normoyle, Diane Grundy.
6. Motion adopted by Board to approve purchase of two wireless microphones for the 2 e-timer sets for about $600.
[edit] Trials Report
[edit] Trial Recap:
CPE - March
[edit] Upcoming trials:
1. USDAA - May - Sunnyvale
2. USDAA - July 4 -6 - Sunnyvale - Twin Creeks: Three tournaments will be offered as well as titling at all levels. Also double jumpers and double pairs, plus Grand Prix and Steeplechase will be offered. Friday competition will be dedicated to team events. The two masters judges will be Patty Drom and Peggy Hammond. Starters/Advanced judge is Jelinda Pepper. A barbecue will be scheduled for Friday the 4th.
3. CPE - July - Petaluma: CPE fees will be increased at this trial due to the increase in fees assessed by CPE to Bay Team for filing results. Instead of the former $3 per dog per day, Bay Team is assessed $1 per run, which approximately doubles our cost. Therefore, entry fees will be charged on a “per RUN” basis rather than a “per DOG” basis.
4. USDAA - September - Moved to Prunedale, will not be at Twin Creeks in Sunnyvale. There will be five rings on Saturday to accommodate all of the team events and Grand Prix. On Sunday and Monday we will need only four rings per day. Judges will be Scott Chamberlain, Mark and Sharon Wirant on all three days, Adrienne Lynch on Sunday and Monday, and Karen Gloor and Tammy Domico on Saturday.
5. USDAA - December 13-14- Santa Rosa: Titling will be for all three levels. Two judges will be needed. Diane Carson is requested.
6. USDAA - January '09: Mike Scannell and Tania Chadwick, trial chairs, Karey Krauter secretary. Trial dates have been secured 24/25 January.
7. CPE - March '09
There was discussion regarding compensating judges for mileage based on gas receipts vis a vis mileage.
Announcement made that Leslie Bickel passed the judges test.
There was discussion that Strategic Pairs and other specialty events can be at discretion of Trial Chairs.
[edit] Old Business
Mike Scannell reported that we still have Bay Team mugs available.
There was discussion, but no motion, on investigating “greener” options for providing water at trials to reduce the number of discarded plastic bottles. A suggestion was made to check with other organizations to see if they have had any success.
[edit] New Business
Karey Krauter introduced whether Bay Team should purchase a used Ford 350 truck for towing the big equipment trailer. She is looking into trucks up to $10,000. Motion made for Board to investigate the liability issues, maintenance costs, who will be responsible for maintenance prior to any truck purchase. Motion seconded and approved by majority of members present.
Announcement made of new committee being formed to recommend charitable contributions. Wendy Bruce will be on committee, and those interested in joining should contact her.
[edit] Adjournment
The meeting was adjourned at 7:10 p.m.
